Learn Writing Style - What Is Technical Writing?

Technical writing, sometimes called business writing, is writing for a specific purpose and with a specific goal. Usually its goal is to inform/instruct or persuade/argue. Technical writing can really be considered transactional writing because there are two people or groups involved in the communication. One party has a clear goal to inform or persuade the other party. This is real-world writing in every sense. You may not be aware of how much it already impacts your world through textbooks, instructions, web sites, and communications from many businesses and service organizations. There are professional technical communicators but only large organizations have them and even then they are not there to do your daily work for you and that is why it is so helpful for many to take at least an introductory technical writing class.

Why is technical communication important and what will you use it for? Actually, technical writing will be used by most college graduates as a regular part of their work. It is much more likely that you will use technical writing than either academic or creative writing unless you specifically enter those fields. A few examples of why you will likely need these skills include: getting a job – preparing a resume or curriculum vitae, cover letter, application, and portfolio; doing your job – preparing memos, letters, reports, instructions, case reports, reviews, assignments, descriptions, etc.; and keeping your job – communicating with management, co-workers, peers, patients/students/public.

What separates technical communication from other forms of writing, such as academic writing? Technical communication has a specific audience and is purposeful, usually intended to solve a problem for that audience. One area that really sets technical communication apart is that it is quite often collaborative. Technical communication is also focused on readability issues, not only the use of clear writing, but also page design and graphics. The excellence of technical writing is judged by clarity, accuracy, comprehensiveness, accessibility, conciseness, professional appearance, and correctness.

There are seven principles to guide technical writing: remember your purpose (to inform or persuade), remember your audience (their concerns, background, attitude toward your purpose), make your content specific to its purpose and audience, write clearly and precisely (active voice, appropriate language to audience), make good use of visuals (good page design and graphics), and be ethical (truthful, full disclosure, no plagiarizing).

Technical communication serves both explicit, or clear, and implicit, or implied, purposes. Explicit purposes include to provide information, to provide instructions, to persuade the reader to act upon the information, or to enact or prohibit something. Implicit purposes include establishing a relationship, creating trust, establishing credibility, and documenting actions. Most technical communications are based on a problem statement which gives your document a clearly stated objective for your benefit as well as your reader's. The problem statement defines the problem, by doing more than simply stating your topic, it goes on to explain what about that topic is at issue. For example, if your topic is career guidance then your problem could be the fact that many adults need help identifying a career that suits their strengths and abilities and the solution that your document will present is to create a comprehensive clearing house that helps people identify career paths through military, vocational training, and higher education.

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Writing - How Can You Become A Better Writer?

Writing is one of the most essential skills we must learn in today's society. It is important to success in school. It is important to success in the work force. Writing is important to participate in the new global economy. Not only is writing important for communicating with others, it is also an important part of learning and problem solving. While most people fully recognize just how important writing is, many still do not fully understand how to develop this important life skill. There are four important rules to remember when working to develop your writing skills.

Writing cannot be learned in a short time. You can take a writing class that can help you improve your skill but drastic improvements to your writing skill is really the task of a lifetime. Writing is complex and challenging and takes time to learn then even more time to fully develop your potential as a writer.

Writing cannot be learned from a book or a lecture. A good writing teacher is more of a coach than a lecturer because truly the only way to improve your writing is through practice. Writing is a skill that requires you to develop your muscle memory just as other arts, such as music and dance, as well as sports. You must continually practice a dance step or football play before it becomes second nature. The same principle holds true of writing.

Writing is a process. Writing must proceed through a series of steps: invention, drafting, revising and editing. While the process is universal, each individual writer has a unique process that can be adapted to changing writing tasks. The writing process is recursive and writers may find themselves moving back and forth between steps on some writing projects.

Writing is socially situated. Unless writing strictly for yourself, it is important to spend time contemplating the social situation of your writing task. Who is your audience? What type of language use does that audience expect? Should the writing be formal or casual? What knowledge can you expect the audience to possess and what knowledge does the audience expect of you as the writer?

Anyone can be a writer. Writing well is not a gift from the gods or an inherited trait. It is a skill that can be learned and refined through practice. It takes time and effort to learn to write well, just as anything worth doing does, but the rewards for your effort can be infinite.

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